The Kartorium Process

Ensuring Data Reliability

Our mission is to ensure our clients can trust their data. Reliable data is essential for accurate analysis, efficient operations, and effective maintenance, providing a clear picture of the current state and helping you manage what you can't see.

Through our hands-on, personal approach, we work closely with each client to deliver comprehensive and reliable solutions. Here’s an in-depth look at our process:

On-Site Surveys

Our process begins by visiting our clients' sites to physically walk through and document every asset. Using surveys, photographs, 3D scans, and drone imagery, we meticulously capture the as-is conditions of each asset. This thorough documentation ensures that every detail is accounted for, providing a solid baseline for our dataset.

Photo credit - Leah Olsen @ Deerstone Consulting

Knowledge Transfer

We recognize the invaluable knowledge held by Subject Matter Experts (SMEs). By working directly with these experts, we extract and institutionalize their insights, integrating them into the data set. This step ensures that critical, often undocumented knowledge is preserved and made accessible to the rest of the organization.

In many organizations, long-term employees or managers, some with 30 or 40 years of experience, possess a wealth of knowledge about their assets. Typically, this information isn't documented because these individuals have always handled the tasks themselves. As they prepare to leave, our process ensures that this invaluable knowledge is captured, preventing the organization from losing critical insights.

Photo credit - Leah Olsen @ Deerstone Consulting

Comprehensive Collection of Existing Documentation and Data

Our team collects and organizes all relevant operational documentation related to the assets. This includes inspection reports, SOPs, PDFs, maintenance logs, manuals, and training materials.

We also integrate any previous data initiatives into the final deliverable, creating a cohesive and interoperable data set. Common types of data we integrate include:

  • Geographic Information System (GIS) data

  • Computer-Aided Design (CAD) files

  • Point clouds

  • Computerized Maintenance Management System (CMMS) data

  • Drone imagery

  • 360° images

Data Organization and the Kartorium Platform

The dataset is uploaded to our cloud-based Kartorium platform. We designed and built this platform to help organize the result of all this data collection and make it easily understandable, accessible and shareable. Our platform is specifically designed with a non-technical interface, and uses a configurable and interactive 3D environment as the backdrop for the data. We use visualizations to help provide context for where assets are located, then annotate them with the data we captured.